Acceptable Use of Computer Network(s)/Computers and Resources

Acceptable Use of Computer Network(s)/Computers and Resources

The Board shall develop a technology plan that effectively uses electronic communication to advance and promote learning and teaching and guides the schools in the development of school level technology plans as part of the school operational plan.  This system of technology shall be used to provide local, State-wide, national and global communications opportunities for staff and pupils.  Educational technology shall be infused into the district curriculum to maximize pupil achievement of the Core Curriculum Content Standards. Each school under the direction of their administrative team will oversee the coordination with the district technology plan.

Acceptable Use of the Internet

  1. Purpose

To support its commitment to providing avenues of access to the universe of information available, the district’s system of electronic communication shall include access to the Internet for pupils and staff from within the district or as permitted via remote access.

  1. Limitation of Liability

The Internet constitutes an unregulated collection of resources that changes constantly, so it is not possible to totally predict or control the resources that users may locate.  The Board cannot guarantee the accuracy of the information or the appropriateness of materials that a user may encounter.  Furthermore, the Board shall not be responsible for any damage users may suffer, including but not limited to, loss of data or interruptions of service nor shall the Board be responsible for financial obligations arising through the unauthorized use of the system.  Access to the Internet is exclusively for educational purposes.

  1. District Rights and Responsibilities

The computer system is the property of the district, and all computer software and hardware belong to it.  Therefore, the district retains the right to monitor all access to and use of the Internet.  The Board designates the Supervisor/Director of Technology Information Systems as the administrator of the district system.  The Supervisor/Director of Technology Information Systems shall recommend to the Chief School Administrator and Board Secretary qualified staff persons to operate and maintain the system.  Technical operations shall be maintained within the guidelines of this policy and any regulations developed to ensure implementation of this policy.  Each Principal shall coordinate the district system in his/her building, ensuring that teachers receive proper training in the use of the system; ensuring that pupils are adequately supervised when using the system; maintaining executed user agreements; and interpreting this acceptable use policy at the building level.  The Principal is responsible for ensuring compliance at the school level of all technology related policies and procedures.

  1. Access to the System

This acceptable use policy shall govern all use of the system.  Sanctions for pupil misuse of the system shall be included in the disciplinary code for pupils, as set out in regulations for Board policy.  Employee misuse may result in appropriate discipline in accord with the collective bargaining agreement and applicable laws and regulations.  All pupils and employees of the Board shall have access to the Internet through the district’s networked or stand alone computers and with permission, via remote access.  Parent(s) or legal guardian(s) shall be informed of this policy by newspaper advertisements, school Board notes, at “Open House” nights and copies made available upon request and publicly displayed on the district web site.  To deny a child access to the district’s internet/network, parent(s) or legal guardian(s) must notify the Building Principal in writing.  To comply with the Children’s Online Privacy Protection Act (COPPA), the Union City Board of Education does not allow children under the age of thirteen to release personal information to web site operators nor does the Board of Education allow teachers to give such consent to release information on the parent’s behalf.  If this release of information is deemed to have educational value by the teacher/administrator, written permission must first be obtained from the parent(s) or legal guardian(s) via the Union City COPPA form available from the Office of Technology.

  1. Filtering Policies

The Board shall ensure the acquisition and installation of blocking/filtering software to deny pupil/staff access to certain areas of the Internet to comply with all federal/State filtering requirements such as the Children’s Internet Protection Act (CIPA) and Neighborhood Children’s Internet Protection Act (NCIPA) and to address concerns of the community and school administration.  Due to the ever evolving Internet base of information, this blocking cannot guarantee that pupils may not access material that may not conform to Union City’s curricular educational standards nor conform to regulations such as CIPA/NCIPA.  Teacher/staff supervision of pupil’s use of the Internet and online services while pupils are in school is required and expected.  If a pupil has permission for remote access to the district’s network, the parent(s) or legal guardian(s) is expected to monitor the pupil’s home use.

E-mail (accounts issued under ucboe.us):

 
a.  Classroom E-mail Accounts
 

Pupils in grades Kindergarten through grade eight may be granted Internet based e-mail access through classroom accounts only.  Pupils in grades nine through twelve may also be issued e-mail access through classroom accounts.  Parent(s) or legal guardian(s) shall be notified that a class is using a classroom account for e-mail.  To deny a child access to a classroom account, parent(s) or legal guardian(s) must notify the Building Principal in writing.  Classroom accounts are to be administered by the classroom teacher.

 

b.  Individual E-mail Accounts for Pupils

 

Pupils in grades nine through twelve may be granted individual e-mail accounts and remote access to the system at the request of teachers and with the consent of parent(s) or legal guardian(s).  Pupils in grades Kindergarten through eight may be granted remote access at the request of teachers and with the consent of parent(s) or legal guardian(s).  An agreement shall be required for an individual e-mail account and/or remote access to the school systems network and must be signed by the pupil and his/her parent(s) or legal guardian(s).  Pupils in grades Kindergarten through twelve may be granted Intranet based e-mail accounts as part of special projects.  Such intranet-based accounts will not allow communication via e-mail over the Internet and do not require an agreement.

 
c.  Individual E-mail Accounts for District Employees

 

District employees shall be provided with an individual e-mail account. VPN access to the district system may be requested.  Use of the provided e-mail account and/or district system access constitutes agreement with this policy.

 

  1. Use of E-mail accounts not issued by the Board of Education (e.g. Hotmail):

Access to the Internet implies the ability to use Internet-based commercial email accounts.  Use of such is done subject to all provisions, practices and regulations of this policy except that agreements are not required due to the fact that the Board of Education is not issuing these accounts.

  1. Online Chat Rooms

Pupil use of chat rooms on the Internet/intranet shall be limited to educational use only and under the supervision of qualified staff.  The district may filter/block chat rooms that are deemed non-educational related.

  1. Supervision of Pupils

Pupil use of the Internet shall be supervised by qualified staff while the pupil is in school.

  1. District Web Site

The Board authorizes the establishment and maintenance of a district web site.  The purpose of the web site will be to inform the district educational community of district/school programs, policies and practices.

 

Individual schools and classes may also establish web sites that include information on the activities of that school or class.  The building Principal/designee shall oversee these web sites.

 

The Supervisor/Director of Technology Information Systems shall publish and disseminate guidelines on acceptable material for these web sites.

 

Written permission for web posting of pupil personally identifiable information shall be obtained from parent(s) or legal guardian(s) as per State Department of Education approved consent form in order to comply with New Jersey statutes.

  1. Parental Notification and Responsibility

The Chief School Administrator along with the Supervisor/Director of Technology Information Systems shall advertise and disseminate this policy so that parent(s) or legal guardian(s) are notified about the district network and the rules governing its use.  Parent(s) or legal guardian(s) who do not wish their child(ren) to have access to the Internet must notify the Principal in writing.

 

Written permission for web posting of pupil personally identifiable information shall be obtained from parent(s) or legal guardian(s) as per State Department of Education approved consent form in order to comply with New Jersey statutes.  This signed agreement shall remain in effect until rescinded in writing by sending a letter to the Principal of your child’s school. (as per consent form)

  1. Staff Notification and Responsibility

Staff shall be informed of this policy and any resulting regulations that ensure policy implementation by e-mail and postings in all school buildings.

  1. Pupil Safety Practices

Pupils shall not post personal contact information about themselves or others.  Nor shall pupils engage in any kind of personal contact with individuals they meet online.  Attempts at contact from such individuals shall be reported immediately to the staff person monitoring that child’s access to the Internet.  Personal contact information includes but is not limited to names, home/school/work addresses, telephone numbers, or personal photographs.

  1. Prohibited Activities
  • Users shall not attempt to gain unauthorized access to the district system or to any other computer system through the district system (hacking), nor shall they go beyond their authorized access.  This includes attempting to log in through another individual’s account or accessing another’s files.
  • Users shall not deliberately attempt to disrupt the district’s computer system performance or destroy data by spreading computer viruses, worms, “Trojan Horses”, trap door program codes or any similar product that can damage computer systems, firewalls, servers or network systems.
  • Users shall not use the district system to engage in illegal activities.
  • Users shall not access material that is profane or obscene, that advocates illegal acts, or that advocates violence or hate.  Inadvertent access to such material should be reported immediately to the supervising staff person.
  • Users shall not plagiarize material that is available on the Internet.  Plagiarism is presenting another’s ideas/words as one’s own.
  • Users shall not infringe on copyrighted material and shall follow all dictates of copyright law and the applicable policies of this district.
  1. Prohibited Language
  • Prohibited language applies to public messages, private messages, and material posted on web pages.
  • Users shall not send or receive messages that contain obscene, profane, lewd, vulgar, rude, inflammatory, or threatening language.
  • Users shall not use the system to spread messages that can reasonably be interpreted as harassing, discriminatory or defamatory.
  1. System Security
  • Users are responsible for their accounts and should take all reasonable precautions to prevent unauthorized access to them.  In no case should a user provide his/her password to another individual.
  • Users shall immediately notify the supervising staff person or data processing department if they detect a possible security problem.  Users shall not access the system solely for the purpose of searching for security problems.
  • Users shall not install or download software or other applications without permission of the supervising staff person.
  • Users shall follow all district virus protection procedures when installing or downloading approved software.
  • Users are subject to online monitoring of their use of the network through methods such as but not limited to:
  • IP address logging
  • Shadowing of network access by authorized staff
  1. System Limits
  • Users shall access the system only for educational, professional or career development activities.  This includes but is not limited to discussion group mail lists and chat rooms.
  • Transmission of any material in violation of any United States or State regulation is prohibited.  This includes, but is not limited to:  copyrighted material, threatening or obscene material or material protected by trade secret.  Use for commercial activities is generally not acceptable.  Use for product advertisement or political lobbying is also prohibited.
  1. Privacy Rights
  • Users shall check e-mail frequently.
  • Users shall respect the privacy of messages that they receive and refrain from reposting messages without the approval of the sender.
  • Users shall not publish private information about another individual.
  • Note that electronic mail (e-mail) is not guaranteed to be private.  People who operate the system do have access to all email.  Messages relating to or in support of illegal activities may be reported to the authorities.
  1. Sanctions

Pupil sanctions to be detailed in Board Policy, and/or established by school administrator(s).

Staff sanctions to be determined by applicable laws/contracts and/or on a case by case basis administered by the Office of Human Resources.

Violators of this policy are subject to denial of network access at a minimum and subject to all State and federal laws and sanctions they may impose.

  1. Implementation

The chief school administrator and the Supervisor/Director of Technology Information Systems shall prepare regulations to implement this policy.

The Supervisor/Director of Technology Information Systems along with the district technology task force shall establish guidelines as needed to clarify policy issues.

This policy shall be reviewed annually as new technologies emerge.

 

N.J.S.A. 2A:38A-3
Federal Communications Commission:  Children’s Internet Protection Act. 

Adopted:  26 July 2005
Revised:   31 July 2008
Revised:   21 October 2010